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Carry Out Vehicle Safety Checks with Ease

No matter the size of your business, it is yours and your drivers’ responsibility to perform daily safety checks on business vehicles.

UK law states that all commercial vehicles must be checked and inspected daily to ensure they are safe to drive.

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Our Vehicle Safety app gives you peace of mind that your business is compliant, and could save you up to 3 hours per week of admin time. Plus, get access to a managers’ portal, checklist templates for your industry, and driver reports from just £1 per driver per week.

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How Does Motia’s Vehicle Safety App Work?

For Drivers

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Select your vehicle from the database.

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Choose from one of the industry standard checklists, or create your own.

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Perform your vehicle checks; take notes and add photos.

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Complete your checks – they will be uploaded to an online portal for your manager to review.

For Managers

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Each vehicle check is uploaded automatically for you to view on the user-friendly online portal.

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You can link multiple drivers to one vehicle, or one driver to multiple vehicles.

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It’s easy to view, sort and highlight your checklist data for each vehicle and driver.

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You can see the length of time the checks took to complete, and where the checks were carried out.

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Why Should I Use Motia Vehicle Safety App?

Better Security

Built-in security for peace of mind

Tamper-proof audit trails - users cannot go back and amend checks once submitted. Protect your business from compliance issues.

Lighten your mental load; our app keeps track and shows unresolved vehicle defects, unlike paper checklists or defect books where you’d need to manually track them.

Our friendly advisors are a call or email away if you need advice on keeping your business vehicles compliant with the latest regulations.

Better Service

Comprehensive suite of services

Fully customisable checklists for your vehicles. Customise your own checklists, or our team can set them up for you.

Look up your vehicle’s DVLA information.

View all vehicle checks in one clear and user-friendly dashboard.

Free, expert support from our office team

Better Savings

For just £1 per driver per week

No more back-and-forth emails - quickly review and approve claims through the online manager portal.

Police and the DVSA can stop your drivers at any time to perform a check. Protect your business from fines by addressing defects before they become expensive.

Enhance the longevity of your vehicles by staying on top of maintenance.

A Smarter Way to Manage Vehicle Safety

Gone are the days of paper checklists and manual tracking. Our intuitive app simplifies the vehicle inspection process, reducing admin time, improving accuracy, and giving managers full visibility over completed checks - all from a single online portal.

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Time Saved

Speeds up vehicle check time. Reduces repetitive tasks and administration.

Secure record keeping

Tamper proof records. Full audit trail for legal compliance.

Comprehensive reporting

Full range of reporting functions that can be customised to suit your business.

Easy to use

Mobile app for drivers with reporting function via web portal for managers.

Brilliant customer service. Our account manager is awesome and only a phone call or email away if we need help! Clear concise billing and breakdowns, weekly notifications of pricing is definitely a bonus. Overall highly impressed over our other providers.

Granite AVI Ltd

If you are looking for a one stop shop for mileage tracking, management of mileage reimbursement and fuel purchases - along with detailed management information reporting...

Jos Holmes

... solution for DVS goes above and beyond to meet our requirements for increased workforce and road safety. Their dedicated service team is always happy to help, and my account manager is always on hand to provide support.

L Lynch Plant Hire & Haulage

... from day one Ibrar has been non stop support for me and has been there whenever I have needed him. We needed new cards to include EV and he managed all the change and ordered the cards and I have already received them.

Elora

...cameras have proved invaluable, and we have saved thousands from being able to counteract insurance claims thanks to their reliability and quality of footage...

BM Transport

We are already a Fuel Card holder but wanted to look into trackers for our fleet. Jamie in the Vehicle Tracking department was excellent. He not only clearly explained what was available but also pulled out all the stops to get them fitted at short notice.

Paul

A smooth and straightforward process, from discussing tracker options, setting up an account, to engineers coming out to fit them. The team are super helpful and friendly. Jamie in sales and Vanessa in the installation team were both professional and friendly in helping get things set up. Thank you!

CS Baker Construction

Excellent service with great contact through the order process and after we received the fuel cards. We are a small company and fuel is a large expense with us saving at present 9 pence a litre on our previous fuel card supplier. Mohammed has kept in touch all through the process.

Sandra Wildern

Jamie arranged an online demo which was very helpful and informative. The tracker was super simple to install. Jamie even called back after a couple of weeks to see how we were getting on with the tracker and needed nay other assistance. On the occasions I needed help or to make any changes he has been most helpful.

Paul

Really easy process from the first call to receiving my first fuel card. The follow up calls and aftercare explaining all the services that are included have been fantastic in helping us manage our fleet!

The Bed Warehouse Central LTD

Our experiance has been a very positive one, we saved 10 pence per litre on our excisting supplier, plus getting access to shell and Esso. Lewis, our advisor, was very helpful setting us up...

Bruces Executive Travel

Excellent customer service. They went through everything with me and their online portal is super easy to use. I just want to thank Billy for taking his time to make the process easy. Will never use anyone else. Thank you for helping small businesses.

H&E Telecom Ltd

Danny suggested that we could use a card on the BP network for Jones Dorling Racing's Vehicles to take them to racetracks across the country as part of the British Superbike Championship, it will save us plenty of time and money! Easy to work with and such an easy setup for our account! Also being able to use the online portal to access our account is brilliant, but also having an account manager who excels and is very helpful!

Jones Dorling Racing

Our car fleet has grown over the last two years, therefore the need for fuel cards is important . I really like your new ordering portal, nice and easy to order or even stop a card . Account wise, our account manager Jackie is always on hand to help, very professional, not forgetting her cheerful manor and very informative with new solutions .

Michael Rowe, Pallex UK LTD

... I was managed by Megan. She has been excellent throughout and very attentive to all my needs, making sure I got the very best from the service. She would always make the effort to remind me of when the fuel was at its lowest cost and the deadlines for the price of that fuel for the week. I've been with other fuel companies in the past and once I'd signed up with them I was literally left on own to work it out for myself. I can whole heartedly say she went above and beyond with her customer service.

Alex Munnings

We have achieved genuine cost savings through the scheme that we signed up for and we have been really impressed by the standard of service provided. Would highly recommend.

Arden House Projects

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Frequently Asked Questions

Is Vehicle Safety right for my business?

Carrying out daily checks to ensure vehicles are safe is the duty of every driver, and the responsibility of every manager. These checks are now easier than ever with Motia’s Vehicle Safety app.

For just £1 per driver per week, Vehicle Safety offers numerous cost-saving advantages and keeps your drivers safe. It reduces admin time, records the time taken to perform checks, creates incident/accident reports, and produces a clear audit trail.

UK law states that all commercial vehicles must be checked daily, inspected regularly, and recorded constantly to ensure they are safe to drive. Vehicle Safety makes it easy to do this and helps you to protect your business and ensure you stay compliant. Support for various motoring organisations is included within the app’s templates, so it’s easy for your fleet to comply!

How does Motia’s Vehicle Safety app work?

Vehicle Safety gives drivers a simple, comprehensive range of checklists, covering almost all vehicles and updated safety standards – all from a smartphone app that’s free to download.

Simply select your vehicle from our database by typing in the registration, choose from one of the industry standard checklist templates for the type of vehicle or create your own, and go. Drivers can also add photos and notes for potential issues.

Each vehicle check is uploaded automatically to the Cloud so managers can view them all in one clear and user-friendly dashboard. You can link multiple drivers to one vehicle, or one driver to multiple vehicles. It’s then easy to view, sort, and highlight your checklist data for each vehicle or driver, with a clear prompt to resolve issues so nothing gets missed.

The portal shows all the data you might need, from the length of time taken to complete the checklist to the vehicle’s precise location – including a Google Streetview.

What checks can I carry out with Vehicle Safety?

Vehicle Safety includes a large range of checklists that comply with UK law. When performing their checks, drivers will be prompted to check vital elements of the vehicle such as the tyres, bodywork, locks, whether cargo is adequately secured, whether there are any leaks, whether fluid levels are correct, and much more.

If there is anything wrong with the vehicle that could endanger the driver and other road users, you’ll find out quickly using Vehicle Safety. Getting these issues fixed quickly, before they become more serious, is a great way to help your business reduce costs on vehicle maintenance.

Still Have Questions?

If your query isn’t answered here, reach out for expert advice.

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Ensure Your Fleet Stays Safe and Compliant.

Ready to simplify daily vehicle safety checks and keep your fleet roadworthy? Get in touch to see how Motia’s Vehicle Safety app can help you save time, reduce admin, and stay compliant with UK regulations.

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Learn how to keep your drivers and vehicles safe with the latest guidance on daily vehicle checks, compliance requirements, and best practices for maintaining a roadworthy fleet.

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Motia is the trading name of three different legal entities: Fuel Card Services Limited – registered in England and Wales (CRN: 02107821), Cubo Solutions Ltd – registered in Northern Ireland (NI050118), Cubo Telematics & Telecoms Limited – registered in the Republic of Ireland (registration number 557451).
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