Providing Fleet Solutions to optimise operations, cut costs, and keep your business moving.
Accurate recording of every business mile. Save time on admin and reduce mileage claims.
Our Mileage Expenses solution completely streamlines the mileage recording process whilst reducing costs and ensuring compliance. It offers the accuracy and automation your business needs to thrive.
With Motia’s Mileage Expenses solution, it’s quick and easy for drivers to submit their business miles, but the time savings don’t end there! Claims can be approved on the easy-to-use portal, and reports can be generated for your payroll or accounting needs.
Use your preferred tracking method to record and upload your journeys.
Quickly review and approve claims through the online portal, ensuring accurate submissions without back-and-forth emails.
Generate ready-to-use reports with automated calculations, significantly reducing admin time.
Without accurate mileage reporting, you could be losing money due to costly overestimations. With Motia's Mileage Expenses solution, there’ll be no more rounding up to the nearest mile! You’ll also be able to easily spot discrepancies in your mileage reports.
All mileage is recorded with precision, reducing unnecessary expenses.
It’s easy to spot any discrepancies in mileage claims, and our system can detect any anomalies.
Your business only pays what is owed, maximising cost-efficiency.
Not already recording your mileage properly? You risk a fine of up to £3,000 per failure from HMRC! We can help to iron out your Mileage Counting process, ensuring your records are robust and compliant.
Removes any inaccuracies and ensure every journey has been logged correctly.
Easily split between business and personal journeys.
Provides clear, HMRC-compliant mileage reports to avoid penalties.
We have a number of devices to help you track your mileage, or you could even just use the mobile app.
Simply upload your recorded data, check you’re happy with how business and personal mileage is separated, then submit!
Review mileage claims and approve them - it’s as quick and simple as that!
Create reports and easily send them to payroll, your manager, or your accountant.
We offer three non-invasive solutions for recording your mileage:
No device required! Simply hit start and stop, and your journeys will be automatically recorded and uploaded from the app to the online portal.
Journeys are automatically recorded and uploaded to the online portal.
If you’re already using our Vehicle Tracking solution, you’re already set up to record your mileage with your current device!
Every mile of every business journey needs to be recorded accurately. Every journey not recorded properly puts you at risk of a £3,000 fine from HMRC!
With Mileage Counting, you know you’re being compliant. There’s no way for drivers to round up or “over-estimate”. You’ll save money by reducing mileage claims and protecting yourself from fines.
Motia’s Mileage Expense solutions will save time across your business, from drivers, managers, payroll, and accounting.
Drivers save multiple hours per month by automatically recording their miles - no more manually inputting every mile into spreadsheets!
Our software will do all the maths for you. Get all your drivers’ deductions and reimbursements in an automated payroll file.
The process of uploading and approving, as well as scheduling and downloading reports, is easily managed in a simple step-by-step process.
By reducing admin time, you regain valuable, wasted hours over the course of a year. The risk of error is reduced and data capture is all automatic, culminating in stress-free mileage submission!
Small inaccuracies and rounding up to the nearest mile can add up to large financial losses over time. With Motia’s Mileage Expenses solution, drivers no longer have to guess unrecorded mileage or add up multiple long journeys.
With our helpful payroll reports, your business can easily spot any discrepancies in your mileage claims. You’ll have peace of mind that all claims are correct, and no money is wasted.
Are you still recording your business mileage expenses in a spreadsheet? You may think this is working for you, but in reality, it’s probably costing your business money.
Recording your mileage expenses in a spreadsheet is time consuming for everyone. Plus, human error or fraudulent information is a huge risk.
With Motia’s Mileage Counting, all recordings are accurate and automated, and can be easily uploaded to the online portal without spending time inputting numbers. Any anomalies will be detected by our system, so you can have peace of mind that all data is correct.
Google Maps doesn’t have a built-in mileage tracker, so whilst it might be useful for personal mileage tracking, it isn’t suitable for business needs.
Mileage Counting automatically tracks and stores data on your business’ mileage, making it easier for drivers to make claims, and easier for managers to collect data and report to HMRC.
Motia’s Mileage Counting can help your fleet reduce business mileage claims, reduce company fuel spend, and manage reporting for HMRC and internally. The return on investment comes around quickly and is fully quantifiable.
Pay & Reclaim - drivers pay for their fuel, then claim back the business miles.
Fuel Card - requires a fuel card from Motia or a bp Direct Fuel Card.
Charge Back & Reclaim - requires a fuel card from Motia or a bp Direct Fuel Card.
Absolutely. Let us know how you need each driver setting up and we will do this. Whether it’s HMRC rates or a different, company standard rate that you need - we can be flexible!
Yes! We will assign a payment/reimbursement structure to each driver, meaning their repayments or deductions will be calculated as they complete their mileage submissions.
These calculations are then accessible by your company administrator who can generate a payroll report at month end to pass to the finance team to process wages.
Easily!
Using our unique software solution, the system recognises regular journeys, weekend trips and journeys done outside of your usual work hours. This means there is less for you to check and edit when submitting. With the effective filter and sort function, the data can be simplified even further!
There are a range of mileage recording options, all with the latest technology benefits.
Drivers can use an Android or iOS app for easy smart phone recording. We also offer a USB iBeacon which runs off the power of your vehicle. Or, if you are already using our Vehicle Tracking solution, you already have the trackers that can record your mileage.
With every mile accurately recorded, fleet managers can create reports from the online portal and rest easy knowing they are being HMRC compliant.
You have a company to grow, not a fleet to babysit! Mileage Counting gives your company fast, quantifiable and assured return on investment for any size or type of fleet. It reduces business mileage claims by up to 15%.
Mileage Counting helps to reduce company spend on fuel, shrink expense claims, and manage both internal and HMRC reporting. It also proves your business’ sustainability from ESOS energy reporting to comprehensive emissions monitoring.
Ready to streamline mileage tracking, reduce costs, and ensure HMRC compliance? Get in touch to see how Motia’s Mileage Counting solution can save your business time and money.
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Providing Fleet Solutions to optimise operations, cut costs, and keep your business moving.
